Guide: Joining Letter Format – How To Write A Joining Letter
If a candidate is offered an offer letter from an employer after being interviewed, they write an acceptance letter to the company in acceptance of the deal. This is known as an acceptance letter or joining letter.
Joining Letter Format: After many months of exhausting job hunting, you finally receive an email from the top company inviting you to join their team. You can then send the sweet letter of joining in, informing them that you’ve accepted the offer and allow yourself to breathe again after months of effort and perseverance.
How wonderful is that feeling? The chance to draft and submit the joining letter is a fantastic experience for anyone looking for work. This article will provide the practical advice on composing the perfect joining letter. We’ve covered everything you should learn about joining letters, including the format and structure and examples of a remunerative letter for you to use.
What is a Joining Letter?
If a candidate is offered an offer letter from an employer after being interviewed, they write an acceptance letter to the company in acceptance of the deal. This is known as an acceptance letter or joining letter.
Candidates may accept or deny the invitation letter and should include the reason in their joining letter. The letters are typically directed to HR or other higher-ranking officials. It is essential to know how to compose an official joining letter.
Joining Letter Format
Here is the format of the Joining Letter:
Date: ____________
To: [Name of the addresseeTo], [Name of Addressee]
[Designation of the Addressee’s Name] [Designation of Addressee
[Name of Company]
Subject: Joining Letter
Salutation,
Body
Sincerely,
[Sender’s Signature]
[Sender’s name]
[Sender’s contact details]
Please locate the attached documents here:
- Doc 1
- Doc 2
What should be included in A Letter of Joining?
A joint letter should be professionally written with a professional tone and include the following parts:
1. Date
The date should be put over the letter of joining. This letter is formal proof of beginning of your new job. The format for dates used by the government of India is DD/MM/YY. So, we suggest you use this format.
E.g., 16/07/2021
2. Name or designation, as well as the name of the business of the addressee
It is essential to address the note to the individual responsible for the letter of the letter, whether that’s an HR manager or the Owner of the business. In the letter, include the person’s name, his title, the department he works within, and the business’s name.
E.g. :
To,
Eshanya Johari
Manager
Human Resources
Ambrosia Hotels
3. Subject line
The subject line could be as straightforward as “Joining Letter” or “Joining Letter_[Your Full Name]. Be sure that the subject line isn’t too long. A good subject line lets the recipient know the email’s purpose.
E.g. :
Subject: Joining Letter_Jordan Hnialum
4. Salutation
Since it is an official letter, you should formally salute the recipient.
E.g., Dear Sir/Madam or Respected Sir/Madam.
5. Body
In the body of your letter, you should comprise the following parts:
- Thank you notes
- Designation provided
- Important dates and specifics included within the offers letter (Eg, ID of reference number in offer letter)
- The enthusiasm for joining the business
- Date of joining
- Acceptance of the terms and conditions
E.g. :
This letter is in response to the offer letter you’ve sent me to accept the position of Mathematical teacher at your prestigious school. I welcome your offer with a smile and will begin working on the 2nd of April 2021. I am grateful for this fantastic opportunity.
I have reviewed the offer letter you sentand fully agree with the conditions and terms you mentioned.
Feel free to contact me using my contact info if you require additional details.
6. Conclusion
The letter should be concluded by signing off with your signature, your name, and contact information.
E.g. :
Sincerely,
[Signature]
Kamal Kiran,
Email: Kamal0190@gmail.com
Mob: 878XXXXXXX
7. Attachments by the requirements
The letter you received from the company offering you might have requested you to provide specific documents, such as your diploma or PAN card. It is essential to include those documents to the email and request them to locate the attachment at the bottom of the email.
E.g. :
The attached documents:
- Graduation Certificate
- Aadhaar card
- PAN Card
Tips on How to Make A Letter of Joining
In the modern workplace, where everything is managed professionally, a letter of joining should be written carefully and error-free. Here are some suggestions for writing an appropriate joining letter. These tips, we believe, will assist you in writing an acceptable joint letter.
- Choose an official tone.
- Avoid slang or shortcuts like “Thx” for “Thanks..’
- Keep it to the point
- Include words of thanks and appreciation.
- Do not make it long
- Double-check spelling and grammar mistakes
Joining Letter Sample
We’re sure you’re searching for examples of composing a join letter after receiving an offer letter from your company.
Date: 16/09/2021
To,
Anshul Kumar
Manager
Human Resources
NE Connections
Subject: Joining Letter
Dear Sir,
This letter is in response to the letter of offer you sent. With great pleasure I am accepting your request to be a Content Writer. I can begin my work on the 20th of September , 2021.
I am grateful for this fantastic opportunity and agree to the terms and conditions outlined in the offer letter. I can’t wait to join your prestigious company.
If you require any additional details, you can me via the contact number I’ve given here.
Thank you for your consideration.
[Signature]
Kamal Kiran,
Email: email@gmail.com
Mob: 878XXXXXXX
The attached documents:
- Graduation Certificate
- Aadhaar card
- PAN Card
Signing of the Joining Letter Example
Date: 16/09/2021
To,
Eshanya Johari
Manager
Human Resources
Ambrosia Hotels
Subject: Joining Letter_Jordan Hnialum
Dear Madame,
This letter is to let you know that I accept your invitation to join your hotel as Hotel Manager, and I am delighted to be part of your team.
I have reviewed the offer letter you sentand fully agree with the terms and conditions you mentioned. I can begin reporting on the 19th of September, 2021.
Feel free to contact me using my contact info if you require additional details.
Thank you and Best Thank you and Best Regards,
[Signature]
Jordan Hnialum
Email: Jordanrtha@gmail.com
Mob: 920XXXXXXX
The attached documents:
- Graduation Certificate
- Aadhaar card
- PAN Card
Joining Letter To The School’s Teacher
Date: 27/03/2021
To,
Manisha Aggarwal
Principal
Jaci Elementary School
Subject: Joining Letter For Mathematics Teacher
Dear Madame,
This letter is in response to the offer letter you sent to me for the post of Mathematics teacher at the prestigious school you have chosen. I accept your offer with a smile and will begin taking classes on the 2nd April 2021. I am grateful for this fantastic opportunity.
I have read the offer letter you sentand fully agree with the terms and conditions stated.
Contact me via my contact information if you require additional details.
Thanks and Thank you and Best Regards,
[Signature]
Aurora Rose
Email: email1@gmail.com
Mob: 920XXXXXXX
You can download the documents attached:
- Graduation Certificate
- Aadhaar card
- PAN Card
Joining Letter for Bank Employee
Here is a sample format of a letter of joining for employees of banks:
Date: 27/03/2021
To,
Jaci Acharya
General Manager
Human Resource Department
ASK Bank
Subject: Letter of Joining for Branch Manager.
Dear Madame,
I am writing informally and respectfully accept your offer to be a Bank Manager at the ASK Bank Malviya Nagar Branch.
I have reviewed the letter of offer you sentme, and I agree with the conditions and terms mentioned in the letter; I am eligible to join on April 3, 2021.
Contact me using the email address listed here should you require more details.
Thank you and Best Thank you and Best Regards,
[Signature]
Arjun Ahuja
Email: ahuja.arjun90@gmail.com
Mob: 956XXXXXXX
Please see the documents attached:
- Graduation Certificate
- Pan card
- Aadhar Card
Joining Letter After Leave
Employees can also write a joining letter after being absent on leave to inform employers that they can return to the workplace. This follows the exact formatting of the joining letter written by new employees. This article will show you how to draft a letter of joining following the departure.
Joining Letter Following Earned Leave Exemple
Date: 27/03/2021
To,
Kamal Anand
General Manager
Human Resource Department
AKAL Infosys
Subject: Participation Report Following Earned Leave
Dear Sir,
This letter is to inform you that I’ll be joining the group on the 28th of March 2021 at 9:00 A.M. after earning earned leave for 20/03/2021 until 27/03/2021.
Thank you and Best Thanks and Regards,
[Signature]
Arjun Ahuja
Graphic Designer
Digital Marketing Team
AKAL Infosys.
(Signature of your supervisor)
Joining Letter Following Maternity Leave Example
Here’s a sample format for joining letters following the maternity leave:
Date: 27/03/2021
To,
Mary Sen
General Manager
Human Resource Department
AKAL Infosys
Subject: Rejoining the Report Following Maternity Leave
Dear Ma’am,
I want to begin this letter with a thank you note for granting me the 84 days of my maternity leave and to inform you the arrival of a gorgeous newborn boy, born on 18th January 2021. After a medical exam, I’m cleared for work and will be back with the company from the 30th of March , 2021.
I would greatly appreciate you paying for medical expenses by the company policy.
I am confident that the passion and dedication to the company will remain the same.
Thanks and Thank you and Best Regards,
[Signature]
Shania Mirza
Software Engineer
AKAL Infosys.
(Signature of your supervisor)
You can find the document that is attached here:
- Total Cost
- Hospital Bill
- Medicine Bills
Joining Letter Following Transfer to the Govt. Employee
Date: 27/03/2021
To,
Neha Gupta
Manager
Human Resource
Commerce & Commerce
Subject: Joining Letter
Dear Madame,
This letter informs you of my identity as the one who will be transferred from the Finance Department of Food & Supply department. I will begin my new job on 3/04/2021. I am grateful for this opportunity to join your team.
You can contact me via my contact information I’ve given you if you require additional details.
Thank You and Thank you and. Best Regards,
[Signature]
Nisha Laghari
Financial Advisor
Email: nisha1990@gmail.com
Mob: 956XXXXXXX
Offer Letter vs. Joining Letter vs. Appointment Letter
The sequence of an appointment letter joining letters, and an offer letter may be confusing, so let us clarify it for you: If the candidate is thriving at his interview, the business sends them an invitation letter. The candidate then accepts the offer by sending an acknowledgement letter. This is known as a joining note. When the offer is accepted by the company, they send the applicant an appointment letter.
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That is, once the candidate has accepted the job offered by the employer, an appointment letter includes information such as the position offered and the salary, date of start probationary period, confidentiality policy as well as benefits, work policy etc. It is then delivered to the candidate.
The candidate’s job isn’t guaranteed until they complete the probation period and meet their requirements. The length of probation is different between companies. Although some last three to six month, some last for a year. others that run for an entire year.
Candidates usually provide essential documents, such as their graduation certificates and documents like copies of Aadhar card and PAN cards, skills certificates and prior work experience certificates, pay slips, etc. When they submit an official joining note. The joining letter serves as the evidence of the applicant’s acceptance of the offer and the beginning of their tenure in the organization.
