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Relieving Letter Format

Team IndisJobDecember 31, 2023Last Updated: December 31, 2023

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Every professional anticipates getting new opportunities that offer them a platform to further their learning and provide them with the necessary skills to progress. A resignation letter is one of the documents that you must submit to make a leap in order to reach your objectives.

It could be for a change of employers or taking up an overseas degree or for pursuing overseas education, a resignation letter is necessary to let you go of the duties and responsibilities that are specified by the organization. In this blog, we’ll look at the format for a resignation letter PDF and the specifics should be included in it.

But before we dive into the most important aspects, let’s first know what exactly the letter actually is.

What is a Relief Letter & Relieving Letter Format

If an employee leaves the company after completing his or her notice period, they receive the formal note which declares that the employee has been relieved of all tasks and responsibilities. This is is known as the letter of relieving.

With all the required information about the employee’s employment, a good relieving letter layout includes the date of joining and the annual CTC designation, the last working date, etc. Sometimes referred to by its name as the an experience note and is among the most important documents to have that an employee needs to transfer to the next company that uses this document for background checks.

Information required in a Relieving Letter

What exactly a good note should be is a daunting task, and essential for employers. Not only should it include the required information in relation to the candidate , but it must be done in a systematic and succinct manner. If you’re looking for a way to make an effective letter appear this is a step-by-step guide on the format of a letter to relieve should look .

Date of Issue of this letter
The first part of the format of the letter relieving should comprise the date of issue of the letter in order to avoid any disputes.

Details of the Employee
After the date, the personal information of the employee who resigned, including the full title, employer ID department, designation, as well as the title of their company must be disclosed.

Subject or Reference
The last part should summarize the contents of the letter about in one line. In the body of the letter, you can simply write “Relieving Letter”.

Details of the resignation of an employee
The second part of the format for a letter of resignation is to inform an employee in the first paragraph following the salutation of the acceptance of resignation. It generally contains the name and the date at when the employee will be released from their duties.

An acknowledgement of Thank You
The second paragraph in the format of the letter to relieve should ensure that the employee will receive the complete and final settlement within the specified time frame. After this assurance should be a note of gratitude should be made for the contribution the employee has contributed to the company and wish them success in their future endeavors.

Signature
After the body of the letter is completed at the end of the format of the letter relieving should end with’sincerely’ and complete the letter by adding your name, the designation of the company as well as the day of the issue.

Importantness of Relieving Letter

A letter of relief is a crucial document you require as a professional. It can be used to:

A proof to the prospective employer that you’ve left the previous company
The proof that you have paid all outstanding charges from your previous employment.
Evidence that you aren’t holding any company information or personal property of your own.

Relieving Letter Format Samples

Relieving Letter Format Sample 1

Dated: xx/xx/xxxx

David Williams
Employee ID: _____
Senior Marketing Executive [Name of the Company and address]Subject: Relief Letter

Dear David,
This letter is in reference to your resignation letter that you sent on _____. We’d be pleased to let you know that the management has acknowledged your resignation and you will be discharged of your duties starting on ________.

Visit the clearance department located in the A wing of the building to confirm your documents to ensure you can receive your complete and final settlement in thirty to forty-five days. We greatly appreciate your efforts for the benefit of the organization and wish you best success in the future.

Regards,

The name of HR Manager
[Signature]

Relieving Letter Format Sample 2

To,
Name,
HR Department

Date:__/__/____

Subject: Application for the issuing of a Relief Letter

Sir/Madam,

I, ______ has resigned from the company [nameon [date having completed formalities and work that is pending. In addition, I’ve completed the notice period of 2 months and my last day of work was on [dateday].

I’d like you to send me a resolving letter immediately because I must submit it to the organization that I am a part of. I would appreciate it to you to consider the issue and then issue the letter as soon as possible.

Thank you for your kind words,
[Your Name]

Relieving Letter to School Teachers

Looking for a letter of relieving example for teachers in schools? Here’s the letter of relieving template for teachers at schools:

Relieving Letter Format Sample 3

Date: _______

Name
______ Teacher/Lecturer
Name of the School/College/University
Address

Subject: Relieving Letter

Dear ______,

This is in reference to your resignation from the post of ________ teacher/lecturer at _______ School/College/University. We’d wish to notify you of our acceptance of your resignation this post and that you will be released of any responsibility on _______.

The principal’s/dean’s offices are located at Block B, which is located in the main building to confirm the authenticity of your documents and to receive the full and final settlement within one (1) day. We thank you for your efforts and your mentorship in the school. We wish you a successful future.

Regards,
Principal/Dean
Signature

Important Things To Take Note Of:

The Relieving Letter is a formal letter to an employee whose resignation been accepted and removed from all obligations. If you’re creating this letter, here are some aspects to be considered:

It must be issued with the official letterhead.
“To Anyone It May Concern” is the best salutation to send a Relieving letter. If the employee has specified an individual name, you may use that.
In addition to stating the acceptance of resignation, it is important to include the most recent name of the employee.
Mention the dates of joining and when you will be resigning.
Acknowledge the effort of the employee.
The tone must be formal and straightforward.

Do you need a Relief Letter?

Before we get into the specifics of the relieving letters format using PDF, let us first be aware of its significance. When you send your resignation form to higher education or any other reason it is required to give an appropriate notice period set by the organization.

Within this time you must complete all tasks or additional responsibilities required by the organization need been completed. Once you’re finished complete with your work then you will be issued a relief letter. It serves as proof that an employee has fulfilled the tasks assigned to him within a particular role and timeframe, the letter of relieving is an essential document.

Also Read:

How do I Request a Relieving Letter Following Resignation?

Inquiring for a letter of relief from the previous company following your resignation could be an extremely difficult job. The most efficient method for doing this is to write an appropriate letter to your Human Resources manager and firmly inquiring them to send you the letter of relieving.

Here are some helpful suggestions to help you write a successful thank-you letter following your resignation:

Mention your position and your reporting the manager to in your email addressed to HR Manager.
Check for any formalities that are pending from your company in connection with the termination of your contract and if they are ensure that you finish them by the deadline to receive your resignation letter.
If you do not receive a reply, then contact the HR via phone or go to the office.
Keep copies of your pay slips and other forms of documentation that you may require to submit along with your letter of resignation to the prospective employer you’re applying for.

Relieving Letter FAQs

How can you compose a letter of relief?

In order to write a remuneration letter it is easy to begin by saying that your position as an employer is to accept and acknowledge your employee’s resignation. Also, you thank the employee’s work and contribution to the job.

It is important to specify when they are able to gather all documents that they require and thank them for their success in their future endeavors.

Is a letter to relieve you of a burden obligatory?

A thank you letter isn’t mandatory, but it does show an enduring relationship between the employer and the employee. It is in handy for employees who is pursuing the next position.

Can an employer deny relieving letter?

Employers may refuse to issue a letter of relief primarily because the employee’s work performance might have not been up to standard or they may not leave the business in the best way.

Therefore, a reassuring letter format that includes PDF files with all the information needed is crucial for both the worker and the employer. For those who are seeking higher education at studies overseas destinations or even to change careers, resumes play an important role in determining the potential of an applicant.

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