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Appointment letter – Download Appointment letter Format in PDF & Doc

Team IndisJobDecember 31, 2023Last Updated: December 31, 2023

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A letter of appointment or Appointment letter is a formal written letter sent to a candidate who has applied for employment. Appointment letters are typically provided following the offer letter and the start of work. An Appointment Letter is also known as a Letter Of Appointment in India and other countries.

Download Appointment letter:

You can download the appointment letter format from below in the post.

The appointment letter outlines the job offered, the salary, benefits, work policy, start date, and other important information. Usually, the appointment letter would be sent to the candidate within the first day of employment. The Employer would then sign the copy and indicate acceptance.

An appointment letter is called an Employment Offer letter and Job Appointment Letter. It is a legal and official document given to the Organization to a qualified and selected candidate, offering them an opportunity to work and gain employment with the company.

“Qualified Candidate “means the candidate or Job Applicant screened for the position within the company and passed all rounds of interviews before being chosen by the Management to be offered a place to join the company.

Since it’s an official letter, the appointment letter format should be formal and be printed on the company’s Letterhead.

Usually, the Appointment Letter is issued to the applicant well in advance of the time of their joining to ensure that the candidate can review the entirety of the job offer together with all other terms and conditions in detail and may also submit their acceptance to the Employer the signature of a copy of the Appointment Letter. Then, please submit it to the Employer to confirm their approval for the record and any future references.

When the company provides an appointment letter?

The format of an appointment letter can be used by the HR Manager of a company or the Manager of a company offering a job. The appointment letter lays out all details that were not said at employment. It also fills in gaps and connects the dots about questions or points the Employee might still have. It gives the Employee a sense of the daily work and responsibilities.

Appointment letters will be sent to the employees on the day they join and printed on their letterhead. The Employer retains one copy of the mutually-signed appointment letter, while the Employee keeps another signed document.

How do I create an appointment letter?

Letterhead is used to print appointment letters. They are signed by the HR Manager or Management authorized to hire the candidate. To confirm that the candidate has accepted the job, the candidate must sign the letter on the Employer’s letterhead and return it to him. This will establish a contractual obligation between the parties and make them legally bound.

Appointment Letter Format

A carefully crafted appointment letter Format should provide complete information about all the employment terms and conditions and any additional terms and conditions supplied from the Employer’s perspective to let the candidate know the date of joining by accepting all terms and conditions. The following points must be included in the ideal arrangement letter:

The company’s Letterhead with the Address and name of the company (Employer)
Date of Issue of Appointment Letter
The full name and address of the candidate
Job Title/Position that is offered
Job Role and Responsibilities
Nature of Job
Permanent B. Time-bound C. Contractual
Timings for office
Salary for the year and monthly
Perks and Benefits
Employment Terms and Conditions of Employment
Brief description of various company policies
Refer to or attachment of the Employee Handbook and HR Handbook
Duration of the contract or appointment ( if applicable)
Join date
The Checklist of Documents needs to be provided at the moment of joining.
Security needs
Commitment or declaration
Disposition regarding the termination

Download Appointment Letter Format In PDF/Docs:

Here you can check and download the Appointment letter format below:

Date:
Name:
Address:

Dear (Name of the candidate), Appointed as (Name of the designation)

We refer to your recent interview for the above position and are pleased to inform you that we are offering you the position with our company effective from (Date) under the following terms and conditions:

Salary: The salary offered to the candidate during the interview

Probationary Period: The probationary period need to be served by the candidate after joining the job

Working Hours: The working hours to be followed by the employee, Monday to Friday working (Saturday & Sunday Off), Lunch Break: ( )

Leave Policy: Mention the number of leaves granted per year. Details of sick leave, earned leave, casual leave, maternal leave, paternal leave, etc.

Notice Period Clause: If the employee desires to leave the company, he/she needs to serve the notice period stated by the present company in the appointment letter.

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Format Of Appointment Letter:

Date:
To,

Name of the Intern.
Address:

Dear (Name of the Intern),

This concerns your application for the internship and the subsequent discussions you had with us at the interview on February 20th, 2020, on the following terms and conditions.

Position: Full-time Intern
Job Location: Bangalore
Stipend: You will get a monthly stipend of (_) as mentioned in the attached sheet.
Internship Duration: Start date to End date
Commencement of Internship: Your Internship will be effective from 1st March
Working Hours: You have to work from Monday to Friday

and your working hours will be 9 AM to 5 PM. You have to serve your duties with proper discharge for the company during these working hours.

We congratulate you on your appointment and assure you we will fully support your professional growth and development.

Sincerely,
(Company Name).

==========================

Letter Of Appointment Format:

Date: 20th March 2021
To,
Ashish Kumar
BTM Stage 1, Street 22 Bangalore-29

Dear Ashish,

This concerns your application for the “Software Engineer” job profile and the subsequent discussions you had with us at the interview on March 1st, 2020, on the following terms and conditions.

Designation: Software Engineer Job Location: Delhi

You may, however be required to work at any place of the business or as per the later requirement.

Commencement of Employment: Your employment will be effective with us from 1st April 2021.

Salary and Compensation: You will receive the CTC of Rs. 8.5 Lakh per annum, as mentioned in the attached sheet. Tax deduction and other statutory deductions will be done at the source. You will receive the variable amount based on your performance strictly. After completing the probationary period, you will be eligible for leave, as per the company rules. The leave policy has been attached to the letter for your reference.

Working Hours: The working days will generally start from Monday and end on Friday. The operating hours for your profile will be 9 AM to 5 PM.

We congratulate you on your appointment and wish you a long career with us. We assure you that you will have an incredible journey and get our full support for your professional growth and development.

Sincerely.

=====================

Appointment Letter Format In Word:

[Date]

[Employee Name] [Address]

Subject: Appointment for [Designation name] Dear [Employee Name]

We are pleased to offer you the position of [Designation] with [Company name] on the following terms and conditions

Date of Joining: (Date of commencement of employment)

Job Title: (Designation name)

Salary: (in CTC)

Job Location: (Place of employment and mention if it is subjected to change in certain conditions)

Working Hours: (Working days and hours to be mentioned precisely)

Probation Period: (Mention the duration of probation and confirmation letter to be provided after the completion of the probation period)

Leave Policy: (Mention the leave policy accurately and when the employee is eligible to avail of its benefits)

Terms and Conditions

Please sign the duly copy of the appointment letter signifying your
We welcome you to our company and look forward to a fruitful With Best Wishes,

[Company Name]
Name of the Concerned Person Designation

Appointment letter PDF Doc Free Download:

On our official website Indisjob, you can download documents like an Appointment letter, joining letter, termination letter, and many more. You can download the Appointment letter PDF or the Appointment letter Doc for free in this article.

How do you write an appointment letter?

If you must compose an appointment letter for someone, here are some points to remember.

Appointment letters must be written on the business’s Letterhead and are signed by the manager, HR manager, or any other person authorized to hire the candidate.

The appointment letter should be in a formal business format as it’s legally binding. The appointment letter marks the beginning of the employee’s journey and signifies the start of something fresh and exciting. Its tone must inspire expectations while clearly stating the conditions of the employment.

Begin with a felicitation note and close with a warm thank you; however, ensure that the body of your letter is filled with the precise specifics of the job deal. Be sure to include crucial information regarding the start date, including the job title, start date and time of start office location, the amount of pay, and your immediate supervisor’s name. If your company must conduct background checks for employees before employment, be sure it is clearly stated on the form. It is an excellent idea to allow your legal team to review the letter before sending it to the applicant.

Appointment letter FAQs

What is the setup of the appointment letter?

Request Letter for Job Appointment (Template) To (Full Names) (Title) (Institution) (State, city, zip code) (Date) From (Full names) (Address) Dear Mr. / Ms. ( last name) Sincerely, Yours Sincerely. (Full names).

What is an appointment letter?

What is an appointment letter? An appointment letter is a formal letter to the candidate selected for the job. It is to be signed by the candidate as proof or confirmation of acceptance.

What part of salary is an appointment letter?

In the appointment letter, you can include the official salary for the role. This section states whether your company plans to pay the employee hourly or as a salary. Under the compensation, consider listing the benefits briefly.

Who gives the appointment letter in a company?

An appointment or employment offer letter is an official document that hiring managers and companies use to offer candidates a job opportunity and outline a role. Hiring managers usually send this letter after a series of assessments and interviews in the hiring process.

Is appointment letter mandatory in India?

Employment contracts are the framework within which an employer can guarantee rights to employees and hold them Appointment Letter legally Binding responsible for their job. In India, employment bonds are regarded as legal as long as they include a provision for a fair punishment if they are broken.